Essential Steps for Onboarding Your New Team Members

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New Hire Compliance: Getting Started on the Right Foot

Welcome to your team! Bringing on a new employee is an exciting milestone for your business. To ensure a smooth start and stay compliant with state and federal regulations, it is critical to complete the required paperwork correctly and on time.

As an employer in California, you are responsible for collecting specific tax and identity verification documents before your new hire receives their first paycheck. This process protects both your business and your employees by ensuring everyone is correctly registered in the system.

Please use the checklist below to guide you through the onboarding process. We recommend keeping these forms organized in a secure personnel file for each employee. Feel free to download our checklist for the new compliance checklist—it’s designed to help you get started with confidence. And remember, you can always reach out to us if you need help navigating the specifics. We are here to help you get started on the right foot.

Quick Links for Your Files

1. Download: New Hire Onboarding Checklist [HERE].
2. Questions? Feel free to schedule a free consultation or fill out our customer inquiry form [HERE].

Pro-Tip: "For our local Ag employers: If you are hiring seasonal workers, the 20-day reporting rule for the DE 34 still applies every time a worker is rehired after a separation of 60 consecutive days."